Job Listings

IMMEDIATE SUPERVISOR: President & CEO

NARRATIVE DESCRIPTION:
Reporting directly to the President & CEO, The Manager, Gallery Event Logistics is responsible for assisting and coordinating the Gallery Event Rental program to ensure monthly and annual sales targets are met or exceeded. 

EDUCATION:
A Bachelor degree in marketing, business, communications, fine arts or social sciences, and must have or be working towards a certificate in Event Management or a minimum of 2 years work experience in the events industry.  A combination of training, education and experience that is equivalent to one of the employment qualifications listed above, providing the required knowledge and abilities.

POSITION PROFILE:
The Manager, Gallery Event Logistics is a professional with:
Exceptional written, verbal communication skills.
Experience in supervising and training new employees.
Highly competent and proficient computer skills i.e. Microsoft Office, Microsoft Excel.
High energy and is a team spirited individual who enjoys a fast-paced work environment.
Exceptional organizational skills.
Ability to negotiate and work with a variety of different issues and priorities in efficient manner.
Demonstrated experience in event management.
Excellent judgment and is ethical.
Professional customer relations and excellent interpersonal service skills.
Perspective and is focused on performance.
A successful track record in coordinating and executing events.
Demonstrated ability to handle pressure and balance priorities in a fast paced environment within time and resource constraints.
This position will have a flex schedule and may require working some evenings and weekends.

DUTIES AND RESPONSIBILITIES:
Responsible for all Gallery Event Rental Logistics; lead liaison in co-coordinating all event logistics with clients, caterers, suppliers, vendors, Event Associates & Security and volunteers.   
Responsible for providing support by assisting and taking direction from the Manager, Gallery Event Rentals with the Gallery Event Rental program and clients as needed.

Responsible for ensuring that Gallery Event Rental program support is provided including operational setup and takedown, floor plans, timelines and that excellent customer service is provided to all Gallery Event Rental clients.

Assist Manager, Gallery Event Rentals in promoting the Gallery Event Rentals program through advertising, marketing and promotional opportunities. 
Responsible for communicating appropriate event logistics within The AGC.
Responsible for interviewing, training, supervising, recognizing and evaluating the performance of all Event Associates & Security.
Book and act as point of contact for the Event Associates and Security Services.
Responsible for the receipt of Event Associate & Security invoices.
Maintain and update the Event Associate & Security Schedule and communicate last minute bookings.
Maintain and update Training Manual binder for Event Associates.
Responsible for working Gallery Event Rental events when needed or when there are not enough Event Associates.
Assist on occasion, the Project Manager, with the execution of fundraising events.
Other duties as required.
Responsible for ensuring all of the information is up to date and correct on the Events Calendar.
Communicate with cleaning company in regard to additional cleaning/things to watch out for in the gallery, etc. 

DAILY TASKS
• Complete any tasks given by Manager Gallery Event Rentals in a timely manner for the Gallery Event Rental program
• Correspond with booked clients regarding their event needs. 
• Coordinate Deliveries and Pick-Ups with Event Suppliers and Clients, and ensure the loading dock is tidy following events. 
• Ensure all AGC event equipment is put away in its appropriate location ie: AGC tables in Gallery school etc.
• Attend any events with or in replacement of Manager, Gallery Event Rentals for networking opportunities—approval must be given prior to purchase of any tickets by the President & CEO.   

WEEKLY TASKS
• Complete the Building Maintenance Checklist and once filled, give to Manager Office Admin
• Review the cleaners schedule and ensure Cleaners are in after every event.  • Correspond with Cleaners as needed (ie. extra cleaning required of special items, like Red Carpet, etc.) 
• Check the red carpet after it has been used for events and communicate with Cleaners if needed.  
• Download photos from events cameras and maintain the Gallery Event Rentals image gallery.  Ensure cameras are always charged. 
• Prepare Event Timelines and Floor Plans for each upcoming event, and share them 1-2 days in advance of the event with Associates and Visitor Services. 
• Notify Administrative Staff of Upcoming Events and special requirements needed of staff (ie. no parking, deliveries to watch out for, etc.)
• Coordinate moving of artwork, or Curatorial Tours with the Curator. 

MONTHLY TASKS
• Send Thank you cards to all clients that used the Gallery in the previous month
• Attend Sales Meetings  with Manager, Gallery Event Rentals
• Maintain and update Associate schedule and communication with Associates’ about last minute bookings
• Work any events where Associates are not scheduled or call in sick with no replacement Associate
• Book security for events as needed
• Book event volunteers for events as needed through the Manager, Admin
• Print new Gallery Event Rentals photos and keep photo albums updated and fresh

Email your resume and a short cover letter to: Brenda Leatherland, Manager, Gallery Event Logistics at event@artgallerycalgary.org. Hiring immediately, please submit ASAP.

Link to Job Posting: http://indefinitearts.com/PDFs/jobs_studio.pdf

www.indefinitearts.com

 

The Citadel Theatre (Edmonton, Alberta) is seeking an experienced Director of Marketing and Communications to join our dynamic team. We are looking for a creative, organized, self-motivated leader who thrives in a fast-paced environment to drive earned income through ticket sales and to oversee the company’s marketing, branding, communications and public relations campaigns. Reporting to the Artistic Director and Executive Director, this is a full-time, year-round position.

The Citadel is a very active, not-for-profit theatre producing an annual season of nine plays plus our popular Beyond the Stage series. The Citadel is also home to the Robbins Academy which encompasses our creative development programs: Play Development, the Citadel/Banff Centre Professional Theatre Program, Foote Theatre School and Citadel Young Companies.

Function/Role:
The Director of Marketing and Communications is responsible for:

• planning and implementing marketing strategies to strengthen ticket sales and increase customer retention to achieve a combined subscription and single ticket sales target of approximately $5 million annually.
• developing, implementing and managing public and media relations strategies to increase public awareness and a positive view of the Citadel Theatre and its programming.
• planning and implementing communication and marketing strategies for Robbins Academy programs.
• planning and implementing communication and marketing strategies to promote the success of Sponsorship and Fund Development goals.
• analyzing sales and market trends.
• developing and managing the department budget.
• leading the Marketing and Communications Department which includes Corporate Relations.
• contributing to season and strategic planning.

Qualifications:

• A minimum of 5 years marketing and public and media relations experience including a strong understanding of web-based and social media marketing techniques
• Excellent verbal and written communication skills
• Ability to thrive in a continually changing, fast-paced environment and work with a diversity of people, productions, events and situations.
• Knowledge and experience with up-to-date technology to increase patron awareness, drive ticket sales, etc.
• Experience in the arts and a passion for theatre are assets

Salary: Competitive salary within the not-for-profit sector, plus benefits

To Apply: Qualified applicants are encouraged to submit a resume and letter of interest to Marianne Bouthillier, Associate Executive Director, by email: humanresources@citadeltheatre.com

The Citadel Theatre is an equal opportunity employer. Thank you for your application but only those chosen for interviews will be contacted. No telephone calls please.

We are excited to offer an employment opportunity for an organized, positive, and detail-oriented person interested in a full-time administrative position in the heritage and culture sector.

Reporting to the Strategic Services Director, the basic duties of the position include:
-Coordinate service contracts, facilities, and office supplies.
-Records management and financial administrative support including accounts payable and membership records.
-Coordinate publication sales and inventory management.
-Administrative support for the Executive Director and Strategic Services Director.
-Database management and entry in support of the AMA’s programs, activities, and services.

Program Lead, Alberta Museums Association
We are excited to offer an employment opportunity for an organized, enthusiastic, and detail-oriented person interested in working in a full-time role in the museum sector.
Reporting to the Strategic Services Director, the basic duties of this Program Lead position include:
-Lead the Recognized Museum Program.
-Facilitate organization-wide community engagement activities and relationships.
-Administer the AMA’s advisory activities.
-Participate in other AMA activities and projects where applicable.

>> Further information about the position is available by email only, by request: cwillie@museums.ab.ca

The Citadel Theatre, one of Canada’s largest and busiest professional, not-for-profit theatre companies and facilities, has an opening for a full-time Marketing and Development Assistant

The Marketing and Development Assistant will work as part of the Marketing and Development Team in achieving departmental Audience and Fund Development goals.

Responsibilities will include, but are not limited to:

Assisting with Sponsor stewardship, corporate events and other corporate relations activities
Assisting with Donor stewardship and donor relations activities
Assisting with the planning and execution of fundraising events
Various administrative tasks as required by the team..
Managing various databases, ensuring currency and accuracy
Management of various ticketing initiatives such as Dine & Play, hotel & restaurant partners, and the development and management of the Season Ticket Holder Benefits program.
Tracking of media for each production and creation of a comprehensive promotional summary.
Qualifications:

Strong written and verbal skills including interpersonal communication skills
Ability to multitask and prioritize
Excellent computer skills, including proficiencies in Microsoft Office, content management systems, and database software
University degree in related field is preferred, but not required
This position is mainly weekdays but  availability for occasional evening work is required
Please email your cover letter and resume to:               

Marianne Bouthillier, Associate Executive Director: humanresources@citadeltheatre.com

The Citadel Theatre is an equal opportunity employer. Thank you for your application but only those chosen for interviews will be contacted. No telephone calls please.

The Edmonton Symphony Orchestra & Francis Winspear Centre for Music is seeking a Director of Community Relations to join our senior management team.
In this position, you will strategically build on the momentum of the organization’s current successes by developing and maintaining community partnerships with industry and not-for-profit organizations, overseeing the organization’s marketing and communications efforts, and managing the Community Relations department.
Your qualifications include a post-secondary degree in business or similar, with extensive community relations, corporate sponsorships, and/or marketing experience, or an equivalent combination of education and experience. You have a minimum six years management experience supervising a team of high-level professional staff. You possess excellent oral and written communication skills and budget management expertise. Your strong relationship building skills, business acumen, familiarity with the non-profit sector, and your larger vision of the value arts and culture bring to the community as a whole are essential for success in this role.
The Director of Community Relations reports to the Executive Director and is a contributing member of the senior management team with contributions as required to the Board of Directors and multiple Board subcommittees.
Please submit your CV or résumé to Annemarie Petrov, Executive Director, care of meghan@winspearcentre.com. Subject line: Community Relations. Please no phone calls.
Closing date: Open until suitable candidate is found.

Job Type: Part-Time
The Francis Winspear Centre for Music is a state-of-the-art concert hall that provides world-class acoustics for the performance and appreciation of all kinds of music. The Winspear Centre is home to the Edmonton Symphony Orchestra, its box office and administrative offices.
We are looking for employees who will take pride in being associated with this outstanding facility and will deliver the very highest standard of patron services for each event hosted at the Winspear Centre. We provide an upscale and unique work environment, with excellent training, flexible hours and employee incentives.
This job includes working a variety of positions:
- Usher
- Ticket Taking
- Coat Check
- Variety of Concession Services
- Opportunity to Cross Train with the Box Office
Skills Required:
- Exemplary Customer Service
- Working Within a T eam
- Communication Skills
- Energetic
- Problem Solving Skills
- Working in a Fast Paced Environment
Assets/Preferences:
- ProServe Certified
- Box Office Training
- Cash Handling
Staff are expected to work EVENINGS AND WEEKENDS.
Please email your resume to Lpersad@winspearcentre.com

No Phone Calls Please

The Town of Morinville, close to the cites of Edmonton and St. Albert, is a vibrant, growing rural community developed on the foundations of a rich heritage. With a population of approximately 8,500 and an operating budget of $15.4 million, Morinville has a healthy business and residential community that offers an excellent quality of life in a small town setting.
The Town of Morinville is currently seeking a Community Development Coordinator/Event & Volunteer Specialist to join the Team. Reporting to the Director of Community Services, the incumbent is responsible for fostering effective community participation and activity. Responsibilities include the development of community events and activities which contribute to enhancing the quality of life. In addition, this position will work with and develop community volunteers as part of an ongoing community enhancement program which will establish community amenities as centers for learning and experiencing events. The demands of this position require working a flexible schedule including some evenings, weekends and holidays to achieve key objectives including but not limited to:
Community Development & Engagement
- Research and develop opportunities for implementation of community events and activities.
- Facilitate and develop a community plan for community wide events and activities, which would include vision, goals, objectives, recommendations and implementation strategies.
- Build and maintain community partnerships and act as liaison, facilitator and resource to community groups
and not-for-profit organizations in planning their own charity, social and/or recreational events.
- Develop and implement strategies which increase community empowerment and engagement initiatives.
- Assist in defining key indicators and components of success in cooperation with Community Services staff.
Marketing & Communications
- Plan and develop marketing and promotional plans for events, activities and new opportunities.
- Collaborate with corporate communications staff to effectively use communication and media channels to educate and promote Town facilities/amenities, community events, activities and Community Services resources.
Event Management
- Plan, organize, promote, execute and evaluate events undertaken by the Community Services Department.

- Assist community organizations with the planning and provision of community wide activities.
- Safe and effective delivery and successful budgeting of events/programs.
- Develop and initiate new opportunities for the CCC in cooperation with Community Services staff.
Volunteer Management
- Develop and implement a volunteer management plan including resources, policies & procedures, etc.
- Work with Provincial Government volunteer agencies to establish Morinville as a community that honours
volunteer commitment.
- Recruitment, management, training, safety, retention support and engagement of volunteers.
- Design, update and circulate volunteer job descriptions and postings to build/grow volunteerism.
Fund Development, Grant Coordination & Reporting
- Research and develop funding and granting opportunities.
- Provide support to community proposals for funding development. - Participate in the town grant program as needed.
- Prepare appropriate financial and outcome reports.
Requirements: The ideal candidate will be a focused, organized and creative individual with post-secondary education in community development or related discipline, a minimum of three years of related experience in a municipal government or public sector environment, and extensive experience in event and volunteer coordination. Equivalent combinations of education and experience may be considered. Highly developed communication, interpersonal and organizational skills, and proficient computer technology skills (including Microsoft Office suite with excellent knowledge in the social media field) will support success in this role. The successful candidate will be required to provide a Vulnerable Sector Criminal Record Check.
Salary Range: $55,100—$68,875. We offer a comprehensive benefits package including pension, workplace devel- opment and great opportunities for employees to become involved in the community.
Please submit applications to:
Human Resources, Town of Morinville
10125-100 Avenue, Morinville, AB T8R 1L6
Email: hr@morinville.ca | Fax: 780-939-5633 | Web: www.morinville.ca
This competition will remain open until a suitable candidate is found.
The Town of Morinville thanks all applicants for their interest; however, only those under consideration will be contacted.

PROJECT COORDINATOR - CULTURAL MAPPING PROJECT
CITY OF NEW WESTMINSTER, BC

POSTING [PDF]
 

The Arts Council of New Westminster, in partnership with Douglas College and the City of New Westminster, is seeking an experienced Project Coordinator to spearhead a Cultural Mapping Project.

Through a recent grant from the BC Creative Communities Fund, a Cultural Mapping Project is being undertaken, guided by a Steering Committee comprised of representation from the Arts Council of New Westminster, Douglas College and the Arts Services department of the City. 

The cultural mapping Project Coordinator will work with the Steering Committee and community members to develop an inventory of cultural assets, create a cross-disciplinary database which can be translated into an online map, and seek out the optimum web-based tool to publish an interactive map.

The Project Coordinator will develop a plan and process for engaging the community to determine the categories for cultural assets to be mapped, the information that should be captured for each asset, and the partnerships that should be formed to assist with the collection of data.  Working with the support of available community resources, the Project Coordinator will be required to verify and input the cultural asset information into the database and to develop a long-term plan in order to sustain the ongoing operation and promotion of the on-line tool and database.

Key deliverables:
Working with the Steering Committee, the Project Coordinator will...
• Research trends and complete municipal comparisons relevant to Cultural Mapping
• Develop a process and implement the logistics for community engagement to deliver the requirements and partnerships for the Cultural Mapping tool
• Verify and input the current and new cultural asset information into the database
• Develop a maintenance plan for updating the database
• Develop a protocol to sustain the ongoing operation of the online mapping tool
• Create an evaluation process for feedback and suggestions for the online mapping tool to ensure it meets the needs of the City, community and partners
• Create a marketing and promotion plan for the online mapping tool, its benefits and applications

Qualifications:
• Knowledge of Municipal Cultural Planning and Cultural Mapping
• An interest in arts, culture and heritage
• Experience working with databases, GPS, digital media, websites and social media
• Experience planning and delivering focus group meetings
• Demonstrated communication and customer service skills
• Demonstrated ability to work independently with minimum supervision and to meet deadlines
• Knowledge of the City of New Westminster is an asset

Project timeline:
The project commences immediately, with a completion date by March 31, 2014.

Project budget:
$30,000 all inclusive, including web tool development and launch
Please email* your CV and prospectus outlining your proposal, including detailed project budget, by 12:00  noon on Friday, June 1, 2013 to:

Andrée St. Martin
Executive Director
Arts Council of New Westminster
email:

*Proposals will only be accepted via email.  Please do not mail applications to the Arts Council.

This project has been made possible through the BC Creative Communities Program of the BC Arts Council.

 

Surrey’s Parks, Recreation and Culture Department is responsible for the operation of nine community centres, an arts centre, a museum & archives complex, 3500 acres of park land, twelve pools, eight sheets of ice, 285 outdoor recreation facilities, a nature centre, three cemeteries, and numerous other community assets.  In 2012, there were over 3.2 million visits to PRC facilities, and 135,000 registered participants took part in departmental programs.

The Special Projects Manager will be responsible for a wide range of special projects relating to the workings of the Parks, Recreation and Culture Department.  The Special Projects Manager is accountable to senior managers to research, monitor and evaluate best practices and trends related to the development of programs and facilities for the delivery of Parks, Recreation and Culture services.  The position will develop implementation plans for departmental initiatives, participate in departmental policy development, evaluate departmental process and practices,  recommend changes for increased effectiveness and efficiency of programs and services, and will carry out operational planning for and implementation of one-time programs and events.  The position will also coordinate the review of all applications to the City relating to parades, festivals and other events held within Surrey’s public spaces.

The Special Projects Manager responsibilities will include: planning, organizing, administering and organizing multiple projects; recruitment, orientation, training, discipline and coaching of staff and volunteers involved in projects; oversee administration and policies related to one-time programs and events; create budgets and manage financial tracking of costs and revenues associated with projects, receive public complaints related to projects; present verbal reports and presentations to senior City staff, Committees of Council and to Mayor and Council, make presentations to community groups and business groups, write detailed and complex reports and correspondence and serve as a facilitator for resolution of complex issues in relation to City projects.

The successful candidate will demonstrate experience in the philosophy and practice of community development and possess superior verbal and written communication skills, strong presentation and facilitation skills and team leadership in a multiple project environment.   Good research, planning and organizational skills with the ability to work independently and demonstrate initiative to implement work programs and meet tight deadlines is essential for success in this role.  You will be able to demonstrate sound judgment in making decisions with the ability to take action to move issues to closure and negotiate and resolve conflicts without disruption to work flow or interpersonal relationships.

Applicants have completed Grade 12, supplemented by post-secondary education from a recognized institution related to administration, business and/or parks, recreation and/or cultural field plus five years relevant progressively responsible experience.  An equivalent acceptable combination of training and experience may be considered.

We offer a dynamic work environment and excellent opportunities to advance.

To apply online, visit www.surreycareers.ca

Cultural Production Coordinator
The City of Surrey is a place of innovative transformation and accelerated growth where the future is limitless and possibilities are endless. If you are excited about helping to build the city of tomorrow and you share our values of integrity, service, teamwork, innovation and community join us, today.

This is a unique position with an advanced level of professional work related to the diverse operation and administration of the new Surrey City Hall Council Chambers performance venue and Atrium space.
Reporting to the Performing Arts Manager and working with an Arts Services staff team, the Cultural Production Coordinator will be responsible for planning, coordinating and implementing civic and
community performing arts programs and services. The Cultural Production Coordinator will establish and maintain effective working relationships with various professional organizations, community groups and agencies as well as other City departments and will be responsible for ensuring efficient and timely delivery of technical
requirements for all facility bookings. The Cultural Production Coordinator will actively promote the new City Hall cultural venues and serve as the primary contact and liaison for the facility. The Coordinator will oversee the daily operations of the City Hall Council Chamber performance venue and Atrium including: supervision, training and scheduling of theatre staff, developing and administering annual budgets, monitoring of expenditures and revenues and preparing related reports. The Cultural Production Coordinator
will provide input and recommendations for policies and procedures and lead the development and delivery of marketing and promotional programs for these cultural venues. This role also includes maintaining a current and accurate inventory of theatre equipment.
Strong interpersonal skills, leadership abilities, oral communication and public relations skills are essential for promotion of this venue and establishing and maintaining positive working relationships with all user groups. Highly developed written communication and report writing skills are required. Knowledge and experience in theatre programming, production, technology and administration are essential for success in this position. The successful candidate will hold a university or college level graduation in a related discipline and have 3-5 years of progressively responsible experience in the delivery of professional cultural programs including experience in facility management. An equivalent combination of education and experience will The City of Surrey offers a dynamic work environment, competitive compensation and benefits package and excellent opportunities to advance. For more information and to apply online please go to www.surreycareers.ca

The City of Surrey’s Parks, Recreation and Culture Department currently has an auxiliary (8 hrs. per week – June to September) Heritage Re-enactment Program Assistant opportunity in the Heritage Services Division.  This position will be responsible for assisting to co-ordinate the delivery of historical re-enactment presentations at City and Museum venues and special events.  The Re-enactment Program Assistant will work with contact actors, staff and community partners to assist with the co-ordination, preparation, setup and presentation of dramatic heritage re-enactment performances during the summer program season.  The position reports to the Heritage Re-enactment Co-ordinator.

In this role, some typical duties will include: preparing props, equipment and costumes for re-enactment presentations; sourcing and ordering supplies and equipment; co-ordinating transportation and delivery of equipment to performance venues; assisting to setup site program staging props and program banners; distributing promotional materials; photographing performance presentations and other related administrative support duties.

The successful applicant must have an understanding and knowledge of theatrical presentations and historical re-enactment interpretation programs, their purpose and objectives.  Effective communication skills both orally and in writing are essential, as well as strong organizational and planning skills.  The ability to establish and maintain effective working relationships with contract actors, volunteers, community partners and the public is necessary.

You must have completed Grade 12 supplemented by some post-secondary education from a recognized institution, supplemented by 2 years related experience including supervision of cultural work in the area of specialty, or an equivalent combination of training and experience.    A valid and current Emergency First Aid and CPR certificate are also required.

We offer a dynamic work environment and excellent opportunities to advance.

To apply online, visit www.surreycareers.ca

Job Description – Operations and Facilities Manager, VSO School of Music Reports to: Executive Director
Status: Full time, salaried
The Vancouver Symphony Orchestra School of Music is a new state-of-the-art music school located adjacent to the Orpheum Theatre in downtown Vancouver. The School offers individual instruction by members of the Vancouver Symphony and other educators, a wide range of courses, performance opportunities and other opportunities to interact with VSO musicians and guest artists. The School serves students of all ages, levels and abilities.
The newly constructed 25,000 square foot facility includes 17 separated teaching studios, a large ensemble room, percussion room 6 practice rooms, 2 classrooms, computer listening stations, gift shop and cafe. The School has an acoustically isolated 120-seat recital hall with recording and distance learning capabilities which is used for performances, recording sessions and catered events.
GENERAL DUTIES. The Operations and Facilities Manager joins a dynamic administrative team dedicated to excellence, efficiency and flexibility as Vancouver’s newest music school completes its 2nd year of operations. Working with the Executive Director, the position is responsible for all aspects of the operations of the facility, including managing internal and outside use of the facility, which includes a large and increasing number of rentals; maintaining mechanical, security and IT systems; and hiring and managing facility and technical staff as needed.
SPECIFIC DUTIES
Operations, Facility Rentals and Scheduling
 Set up and manage a system for client relations for all facility rentals, including client identification, contracting,
pricing, technical needs, staffing, tracking and compiling A/P for rentals.
 Coordinate and manage all stages of the rental booking process, from the initial inquiry to event clean-up, while
providing exceptional customer service to multiple external parties.
 Increase rental activity by actively promoting the VSO School of Music as a rental venue.
 Coordinate use of the facility for the School’s faculty and students.
 Manage set-up and strike, hall configurations, equipment and personnel for School events and rentals.
 Manage basic audio and lighting operation in Pyatt Hall for School events and rentals, including engaging and
supervising contracted audio/ visual technicians as needed.
 Design and implement concessions operation plan.
 Create weekly rental reports and other reporting requested by the Executive Director.
 Create budgets for technical staffing needs as requested.
Facility Management
• Hire, train, supervise and schedule Front Desk Attendants.
• Manage security alarm, fire alarm and HVAC systems including maintenance and staff training.
• Manage access control system, key and key fob distribution and camera system.
• Oversee all School and office IT and security infrastructure, video conferencing and telephone systems.
• Serve as on-call Security Contact.
• Manage the cleaning, repairs and maintenance of the facility.
• Oversee gift shop operations including ordering, inventory and merchandising.
• Oversee upkeep and maintenance for all school instruments, including pianos, harps & percussion equipment.
• Liaison as needed with Civic Theater staff to ensure communications and smooth operations for the Annex.
• Create budgets for operations and facility maintenance as requested.
QUALIFICATIONS
 Event management or rental coordination experience required.
 Customer service/client relations/sales experience.
 Excellent oral and written communications skills, with strong interpersonal skills.
 Basic knowledge of theatrical audio and lighting equipment, front-of-house practices and/or ability to learn
required.
 Must be highly organized in managing a changing client portfolio, with the utmost attention to timely, courteous
and efficient customer service.
 Ability to work very flexible hours including evenings and weekends required.
 Ability to lift and carry light loads (up to 40lbs) required.
 Proficiency with Office Suite (Word, Excel, Outlook) required.
REMUNERATION:
Commensurate with qualifications and previous experience.
CLOSING:
Open until filled
TO APPLY:
Interested individuals should submit their resume, including 3 references, by email to the following: Jobs@vsoschoolofmusic.ca
No Phone Calls Please

Member Services and Communications Coordinator
Creative City Network of Canada
Job Posting [PDF, 1137 KB]

Date Posted: May 07, 2013
Application Deadline: May 21, 2013
Start Date: June 18, 2013
Salary: $22,000 - $24,000 + 12% lieu of benefits
Hours: 4 days per week (based on 28 hours/week)
City: Office located in downtown Vancouver, BC

Organization Mission
The Creative City Network of Canada (CCNC) is a national non-profit organization that operates as a knowledge sharing, research, public education, and professional development resource in the field of local cultural policy, planning and practice.

Through its work, the Creative City Network of Canada helps build the capacity of local cultural planning professionals - and by extension local governments - to nurture and support cultural development in their communities. By doing so, the Creative City Network of Canada aims to improve the operating climate and
conditions for artists, arts, heritage, and cultural organizations across the country, and the quality of life in Canadian communities of all sizes.

Job Description
The Member Services and Communications Coordinator will report directly to the General Manager, who in
turn reports to the Board of Directors (National). Located in downtown Vancouver, the 1.7 person office is
managed by the General Manager.

The Member Services and Communications Coordinator is responsible for:
• Assisting the General Manager in providing services to members
• Coordinating communications to members and stakeholders
• Perform the duties of the Assistant Summit Coordinator
• Assisting the General Manager in day-to-day administration of the organization

Summary of Core Responsibilities:
Member Services
• Assist with membership drive/renewals including invoicing and payment follow-up
• Assist with preparation and distribution of media/communications (Member E-news, Delegates Notes)
Communications
• Maintains and updates the organization’s social media sites (Facebook, Twitter, LinkedIn)
• Contributes to the research, preparation and distribution using Vertical Response, of the monthly enewsletter
• Assists with Website updates and listserv network
Annual Summit – Assistant Summit Coordinator
• CCNC is in the planning process to produce their 2.5 day national summit to take place in Hamilton, Ontario, June 11-13, 2014. The Member Services and Communications Coordinator (Assistant Summit Coordinator) will play an exciting role in helping to deliver the 2014 Creative City Summit in Hamilton.
• Duties include: assisting the General Manager in Summit planning, promotion and sponsorship stewardship; participating in national teleconference committee meetings; processing registrations;
attending the Summit and assisting with on-site coordination.
• She/he must be available to attend and work on-site at the 2014 Hamilton Summit, June 11-13, 2014. Hotel accommodation, travel and per diem will be provided by CCNC.
Administrative
• Assist the General Manager in the day-to-day administration and office operations
• Provide support on the various projects/priorities undertaken by the organization
• Assist the General Manager with other duties including but not limited to, database maintenance, office duties, telephone, record keeping and filing

Qualifications:
• University degree or equivalent in one of the following areas: Arts/Cultural administration, Communications/Marketing, or equivalent qualifications and work experience.
• Minimum of 2 years work experience in a coordinator position. Arts administration, non-profit organization experience preferred.
• Language: Excellent verbal and written English. French is an asset but not required.

Competencies/Skills
• Proven ability to work in a team environment
• Well organized, able to multi-task and work in a small office with multiple priorities and deadlines with minimal supervision
• A creative, self directed individual with strong communication and inter-personal skills
• Advanced computer skills, including the ability to manage websites, databases, advanced spreadsheet, word processing, and other software competencies
• Advanced level Mac skills (MS Office Suite, PowerPoint, Mail)
• Social Media knowledge, skills and passion
• Excellent communication and marketing skills such as updating website, developing E-newsletters, press releases and member communications
• Excellent customer service skills in assisting coordination of annual membership renewal and conference registrations
• Experience in event coordination and development
• Ability to travel and work with a flexible schedule
• Design skills an asset
• Knowledge of arts and cultural topics and issues, local cultural development and planning an asset
• Passion and enthusiasm for arts

How to Apply
Application Deadline: May 21, 2013
Please email your cover letter and resume in confidence to:
Jennifer Lord, General Manager:
Subject Line: CCNC Member Services and Communications Coordinator Position

No phone calls please. We thank all applicants for their interest; however, only those applicants considered for this position will be contacted.

Creative City Network of Canada
#415 - 402 West Pender Street, Vancouver, BC V6B 1T6
Phone: 604-688-2489 Fax: 604-688-6701 Website: www.creativecity.ca

This is an exciting opportunity to work with an established not-for-profit professional theatre company.  The Marketing and Design Associate will help to brand the company as it undergoes a series of changes in its operations and celebrates its 20th Anniversary.  The candidate will work to engage the audience and the larger community through print and electronic media as well as website development. 

This will be a job creation project offered in partnership with the Nova Scotia Department of Labour and Advanced Education. Applicants must be receiving or have received employment insurance at some point in the past 3 years to be eligible for this post.

Supervision

The candidate will work closely with, and under the supervision of, Eastern Front’s Administrative Director and Artistic Producer.

Responsibilities

    Working with the Administrative Director and Artistic Producer, take a lead role in the rebranding of Eastern Front Theatre

    With art direction and content oversight, produce and maintain marketing materials for electronic and print distribution, including posters/postcards, brochures, fliers, etc. for various plays and programs, while adhering to budget constraints for these areas.

    Monitor and maintain content on the organization’s website and social media platforms.

    Create, edit, and organize photo and video footage and post suitable content online

    Research the twenty year history of Eastern Front Theatre and develop an interactive website which celebrates that history.

    Duties may also include photographing Eastern Front Theatre events, basic podcast creation and editing, as well as the development of exhibitions and displays.

    Perform other related duties as assigned by the director of marketing and communications.

Qualifications

    Proven computer and design skills, including a familiarity with a variety of graphic design programs.
    Experience in graphic design of communications or marketing materials.
    A willingness to learn about website development and creation.

    Attention to detail and strong organizational skills.

    The ability to multi-task, meet tight deadlines and work flexible hours.

    Must have a willingness to accept guidance and a matter-of-fact approach when ideas or designs are rejected.

    Must be a collaborative team player who is willing to go above and beyond the job description for the success of the theatre.

    Video editing skills are an asset.

    Experience in a theatrical setting is preferred but not required. General knowledge of and interest in theater is a must.

    Awareness of the not-for-profit environment an asset.

For more info or to submit a portfolio please contact:

Adam Reid

Administrative Director, Eastern Front Theatre

Term: Full-time
Organization Description
Knightsbridge Robertson Surrette

Knightsbridge Robertson Surrette partners with Atlantic Canada’s most successful organizations to place the right people in strategic roles across all sectors. Our unmatched combination of expertise, process, and passion delivers superior candidates, every time.

With more than 35 years of experience in executive search, we start by building a deep understanding of your strategic priorities, culture, and technical requirements. We apply experience and expertise to focus on the right skills and leadership style for a specific role at a particular time in your organization’s life. Over 20 dedicated search partners across Canada have an average of 20 years of search experience each.

Knightsbridge Robertson Surrette can provide you with the insight and expertise of experienced psychologists and executive coaches to help new executives move fast and seamlessly into critical roles.

Job Description

Film and Creative Industries Nova Scotia is the business development agency for creative businesses providing programs that enable Nova Scotia’s $1.2 billion arts and culture industries to expand to new markets, create new jobs and build stronger cultural communities. This crown corporation provides access to advice, mentoring, venture capital, credit, training and tax credits that support artists to translate their ideas, skills and talent into innovation, exportable products, businesses and services.

As the President and CEO, you will report to the Board of Directors to set the long term vision and strategy for growth of the province’s creative industries - design, film, digital and audio-visual, new media, production crafts, publishing, sound recording, performance arts and other areas of business that involve the creation of intellectual property and the manufacture or export of artistic and cultural products. Monitor and translate emerging trends in the creative sector locally, nationally and globally into priorities, programs and advice. Provide strategic and operational leadership to the 11–member team and steward a $5.5 million budget. Develop and foster relationships within and amongst the creative sector. Work closely with government to represent the creative industries sector and inform public policy.

Requirements:

An experienced and confident leader with a passion for the arts and creative sectors. you bring drive, business acumen and strategic skills to this exciting role. A relationship builder with strong networking and communication skills, you are able to quickly build rapport and trust. Your entrepreneurial spirit and energy make you a valued advisor, an impactful mentor and a dynamic leader.

How to Apply:

Interested in growing the Film and Creative Industries in Nova Scotia? Call Anna Stuart or Bev McCann at 902.420-2455 for information, or forward your resume at http://jobs.kbrs.ca/Careers/9746/

Email:
Website: http://film.ns.ca/

MUSEUM & ARCHIVES
DUFFERIN COUNTY MUSEUM & ARCHIVES REQUIRES AN
EDUCATION PROGRAMMER

(PERMANENT FULL TIME)
This position is responsible for the planning and development of educational programs, including school programs based on the Ontario Curriculum through to those provided for adult and seniors, and assisting with the marketing, promotion and delivery of these programs.

Primary responsibilities include, but are not limited to:
Consult with area school boards, schools and teachers to research, develop and write educational programs that reflect the Ontario School Curriculum.
Delivery of educational programs for elementary and secondary students both on site at the Museum and on site in the classroom.
Research, develop and co-ordinate the delivery of educational and special interest programs for adult and senior audiences.
Develop program descriptions and associated materials for a variety of marketing and promotional purposes, including content for the DCMA website/blogs and annual Program and Activities Guide.
Perform outreach duties including working with community partners of the DCMA, representing the Museum, for special off site events, forums and projects.
Develop an annual Educational Programming Plan that includes appropriate ties to the DCMA collection and planned exhibits, events and activities.
Maintain the DCMA’s collection of educational artifacts.
Train, supervise and assist in the recruitment of volunteers.

To meet the requirements of this position, the successful candidate will have the following:
University degree in Education, history or related discipline.
Two years related classroom teaching and/or museum programming experience.
Excellent presentation and written communication skills.
Excellent administration, organizational and interpersonal skills.
Proficient in the use of computers, current word processing and presentation software, and internet technologies and tools.
Proven supervisory skills.

The salary range for this position is $33.39 - $39.05 per hour, (Grade 8 on the 2012 Salary Grid) and includes a full benefit package. Qualified candidates are invited to submit a resume and covering letter, to be received no later than May 24th, 2013 to:
Jennifer Di Martino, Human Resources Co-ordinator
County of Dufferin
55 Zina Street
Orangeville, Ontario
L9W 1E5
Email: hr@dufferincounty.ca
All applicants are thanked for their interest, but only those selected for an interview will receive a response. Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection and will not be used for any other reason. The County is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

Salary: $50,000 (1 year contract, with expectation to renew)
Term: Full-time

Business for the Arts is Canada’s national association of business leaders who support the arts. Our mission is to strengthen arts and culture in Canada by building partnerships between the private and cultural sectors. We help arts organizations connect with funders and volunteers in the private sector, communicate the value of investing in the arts through our research, publications and advocacy work and recognize great business leaders in the arts through our awards program and media partnerships. For more information, visit www.businessforthearts.org.

Business for the Arts is seeking a Membership and Events Manager.  This individual will work closely with the CEO to develop fundraising campaigns and execute events, steward our current members and cultivate new member supporters from the private sector, and organize and produce the annual Business for the Arts Awards Gala.

A team player, our ideal candidate will be exceptionally gifted with people, experienced in planning and executing events, and will have experience working with sponsors to fulfill activation agreements.   The ability to project manage and multi-task, structure a work-flow schedule with the BftA team and keep on top of multiple tasks is essential.  Our candidate will be highly professional, organized and have a can-do attitude as we look to engage a creative and capable individual to help steward our members and host our flagship events.

Main Program Responsibilities
Membership Development Program
Since 1974, Business for the Arts has enjoyed the support of businesses in Canada who have joined as Members, providing annual donations to our organization. Our Membership and Events Manager will work closely with the CEO to continue to grow the number of member supporters and help steward our current donors, with the goal of 10 new members a year. www.businessforthearts.org/membership

Responsibilities:
- Management of Business for the Arts Membership portfolio, including stewardship of current members, and cultivation of new members working closely with the CEO
- Management and delivery of member stewardship and cultivation events
- Stewardship of all Business for the Arts sponsors and supporters
- Maintenance of accurate membership records
- Working with CEO, Board members and other volunteer bodies to ensure effective, coordinated donor cultivation, solicitation and stewardship efforts
- Planning and execution of special Ambassador events throughout the year, working closely with the CEO (3 events)

Annual Awards Gala
Each year, Business for the Arts annual awards gala brings together more than 400 arts and business leaders from across Canada to celebrate innovative partnerships and lifetime achievement in business support for the arts.
The annual gala also includes The Arnold Party, a celebration of volunteerism in the arts by Canada’s young professionals, and an evening to honour the winner of The Arnold Edinborough Award.
The Membership and Events Manager will be responsible for leading the planning and production of the Business for the Arts’ annual Awards Gala and Arnold Party, working with our staff, board and volunteers to help execute the annual event.
Responsibilities:
- Planning and execution of the annual Awards Gala and Arnold Party per approved event strategy, design and budget
- Creating and managing a master event document including critical paths, timelines and resource requirements
- In close conjunction with the CEO, working to ensure that fundraising targets for Annual Gala are met
- Coordinating nomination process, proactively generating nominations,  following up with nominees and  coordinating the jury
- Coordinating all aspects of the awards, including venue, supplies, entertainment, labour and vendors
- Handling invitation and RSVP process with the assistance of the Events Intern
- Managing and training volunteers
- Creating and circulating itinerary and event flow
- Stewardship of all sponsors and event supporters
- Working with Communications Manager to develop and manage schedule for all communications for the Awards Gala and assisting in development of content for online and print communications, ads, press releases, Facebook/Twitter updates for Gala and Arnold Party, including the production of the Awards program

Other Responsibilities
- Planning and execution of all Business for the Arts special events
- Working with CEO on Business for the Arts sponsorship development proposals

Required skills:
• Experience and interest in the arts
• A minimum of 5 years experience in related roles, with a proven track record in managing development programs and securing $5,000+ gifts/sponsorships
• Experience in special events planning and execution
• Experience communicating with, influencing and engaging high-level donors/members/sponsors
• Demonstrated ability to drive and achieve financial targets
• Excellent oral, written and interpersonal skills, including demonstrated ability to develop and present strong cases for support and effectively report on impact of donations/sponsorships
• A strong background in successfully soliciting, cultivating, securing and stewarding donors is essential
• Bilingual (French), and ability to translate a strong advantage
• Organized and multi-task oriented
• High energy, team-oriented and personable
• Flexibility to travel and work some evenings for events

About Us: Business for the Arts aims to strengthen arts and culture in Canada by connecting arts organizations to business patrons and volunteers through our artsScene and boardLink programs; by stimulating investment in the arts through matching incentives and sponsorship training for arts organization with artsVest; by communicating the value of investing in the arts through advocacy and research via our Roundtables and Surveys; and by providing a platform for arts organizations to celebrate their outstanding business partners in the arts through our National Awards Gala and media partnerships.

Please email cover letter and resume to Aida Aydinyan at careers@businessforthearts.org
Email: careers@businessforthearts.org
Website: www.businessforthearts.org

Term: Part-time

The Second City
Comedy Theatre, Training Center and Corporate Communications Company.

Job Description
Part-time Production Associate needed immediately for a 3-6 month project, with possibility of growing to full time.  Initially 20-25 hours per week.  Must have strong theatrical project background.  Flexible daytime hours.

Duties of the position include scheduling, working with production contractors and project record-keeping, including labour reporting.

Please only reply if you have relevant experience, and if you are able to take a part-time position right away.

Requirements:

Strong attention to detail and ability to work closely with artists and production staff.

Email Liana Vieira at lvieira@secondcity.com or fax your resume and cover letter to 416-343-0034.  Absolutely NO phone inquiries will be accepted.

Email: lvieira@secondcity.com
Website: www.secondcity.com